Position Information

Location: Dothan, AL

Department: Marketing

AngelTrax, a mobile video surveillance company in Dothan, Alabama, is seeking a highly motivated Event Coordinator to join our in-house Marketing Department team under the leadership of the Marketing Director. To be chosen for this role, you must have a high skill level in organization and business communication as well as the ability to multi-task efficiently with a high level of attention to detail. NOTE: This position is on-site at our corporate headquarters in Southeast Alabama. This is not a remote position.

To apply for this position or request more information, email us at careers@angeltrax.com.

Responsibilities

• Research and secure premier trade show and conference opportunities aligned with company goals
• Review trade show contracts, booth locations, sponsorship packages and ancillary services with venues and organizers
• Coordinate shipping and logistics, internally and with external vendors
• Track shipments to event site and sales representatives attending shows
• Develop comprehensive travel itineraries for staff, speakers and VIP guests
• Book airfare, ground transportation, and lodging—ensuring cost-efficiency and traveler comfort
• Communicate continually with national sales executives via email, phone and online portal
• Serve as the primary point of contact during events, troubleshooting in real time
• Oversee booth setup, staffing schedules and promotional activities
• Coordinate attendee registrations, speaker logistics and hospitality suites
• Collaborate with other marketing team members to expedite shipments of marketing collateral and equipment for trade shows
• Manage multiple projects simultaneously, meeting deadlines and maintaining high standards
• Collaborate with internal teams to plan, decorate and host events for employees and families at corporate office and at off-site venues
• Tracking expenses and approvals
• Collect post-event data for future planning
• Recommend improvements and cost-saving measures for future events

Experience/Skills Required

• Proficiency in event management and travel booking platforms (e.g., ExhibitForce, Cvent, Eventbrite, Concur)
• Proficiency in Microsoft Outlook and Excel
• Exceptional organizational capabilities and keen attention to detail, ensuring flawless execution of complex logistics
• Strong negotiation skills and proven success managing vendor contracts
• Excellent written and verbal communication; comfortable liaising with internal teams and external vendors
• Strong creative thinking and problem-solving abilities
• Attention to detail and a commitment to delivering high-quality work
• Ability to adapt quickly to changing priorities
• Organizational skills to prioritize and manage multiple deadlines effectively
• A proactive attitude and eagerness to learn and grow within the role

Experience/Skills Preferred

• 2+ years' experience in event coordination, trade shows or corporate travel planning

Job Type

Full-time, on-site (no remote work or travel)

Schedule

• 8 hour shift
• Monday through Friday
• 8AM to 5PM

Benefits

• 401(k) and profit-sharing plan
• Dental insurance
• Health insurance
• Vision insurance
• Paid Time Off (PTO)
• Competitive pay
• Holiday pay
• Paid training and development

Background Investigation Statement

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other Internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.